Xactimate Line Item Codes List: A Comprehensive Guide (Updated 12/28/2025)
Today’s date is 12/28/2025. Xactimate’s updated codes, like HEPAFSH and HEPAWSH, impact pricing; diligent estimators balance quality work with adjuster approvals, utilizing the Xactimate tool effectively.
Xactimate line item codes are the foundational language of property estimating software, crucial for accurately representing restoration work. These codes detail specific tasks – from demolition to HEPA vacuuming – and assign preset pricing based on regional data. Understanding these codes is paramount for contractors, adjusters, and anyone involved in insurance claim processing.
Recent updates, as of December 28, 2025, introduce new codes like HEPAFSH and HEPAWSH for detailed framing vacuuming, impacting overall project costs. Successfully navigating Xactimate requires not just knowing the codes, but also understanding how they interact and how to justify pricing to adjusters. The system is a tool, and user discretion, informed by documentation and local market conditions, is key to achieving fair and approved estimates. Accessing a current Xactimate line item codes list PDF is a vital first step.
Understanding the Importance of Accurate Coding
Accurate Xactimate coding directly impacts claim settlements and project profitability. Incorrect codes can lead to underpayment, disputes with insurance companies, and financial losses for contractors. Utilizing the correct line items, like the newly added HEPAFSH and HEPAWSH, ensures appropriate compensation for the scope of work performed.
Beyond financial implications, precise coding fosters trust and transparency with adjusters. A well-documented estimate, built on a current Xactimate line item codes list PDF, demonstrates professionalism and a thorough understanding of industry standards. Remember, being a “good estimator” means securing approvals, not just creating a detailed estimate. User discretion, guided by the Xactimate White Pages and supported by documentation (HMR), is crucial for navigating the system effectively and maximizing claim value.
Core Xactimate Line Item Categories
Xactimate organizes work into demolition, water extraction/drying, and HEPA remediation. A current Xactimate line item codes list PDF is essential for proper categorization.
Demolition & Removal
Demolition and removal within Xactimate encompass a wide range of line items, crucial for accurately scoping losses. A comprehensive Xactimate line item codes list PDF will detail codes for removing damaged structures – from flooring and drywall to roofing materials. Labor rates for roofers or laborers are often utilized for debris removal, typically billed hourly.
Adjusters may approve additional debris removal costs, particularly on claims designated as MSB (Mortgage Servicer Bulletin) claims, which often have more flexible guidelines. Remember, Xactimate is a tool; user discretion is key. Carefully document all demolition work and removal efforts, referencing the appropriate line item codes from your current Xactimate list PDF to justify pricing and ensure approval. Proper documentation is paramount for successful claim resolution.
Water Extraction & Drying
Water extraction and drying are foundational steps in restoration, and a detailed Xactimate line item codes list PDF is essential for accurate estimating. Codes cover various extraction methods, from carpet extraction to structural water removal. Crucially, drying processes require specific line items for air movers, dehumidifiers, and monitoring services.
Effective drying relies on proper documentation, justifying the duration and equipment used. The Xactimate tool allows for precise calculation of drying days based on the scope of the loss. Remember to consult your hazardous material price list for associated costs like PPE. User discretion, guided by the Xactimate white pages, is vital in determining appropriate drying times and equipment quantities, ensuring a thorough and justifiable claim.
HEPA Vacuuming & Remediation
HEPA vacuuming is a critical remediation step, and a comprehensive Xactimate line item codes list PDF details specific codes for various surfaces. Recent updates include HEPAFSH (floors with sheathing) and HEPAWSH (walls with sheathing), significantly impacting pricing – almost doubling costs compared to WTRHEPAW. Utilizing these new codes will demonstrably increase average prices.
For thorough cleaning, combine HEPAW and HEPAWSH, especially after flood cuts. Detailed HEPA vacuuming (WTRHEPAVAS) offers a lower price point but may not suffice for all scenarios. Proper documentation, referencing the HMR, is crucial for justifying these costs. Remember to factor in PPE, air scrubber rental, and containment barrier installation, all detailed within your hazardous material price list.
Specific Line Item Codes for Common Tasks
Xactimate’s PDF lists codes like HEPAFSH, HEPAWSH, HEPAW, and WTRHEPAVAS for HEPA vacuuming; accurate selection is vital for proper remediation pricing and approval.
HEPA Vacuuming ⎯ Floors with Sheathing (HEPAFSH)
The HEPAFSH line item, recently added to Xactimate, specifically addresses HEPA vacuuming of exposed framing with floor sheathing. This is a crucial distinction, as it carries a higher price point – currently .97 per square foot – compared to the older WTRHEPAW code (.49/sq ft).
Adjusters are increasingly recognizing the need for this specific coding when dealing with flood damage and remediation projects. Utilizing HEPAFSH accurately reflects the increased labor and thoroughness required for vacuuming sheathing in addition to the flooring itself.
Careful consideration should be given to whether this code applies alongside general HEPA vacuuming (HEPAW) to ensure comprehensive coverage. Reviewing the Xactimate PDF price list is essential for confirming current rates and proper application of this line item.
HEPA Vacuuming ⎯ Walls with Sheathing (HEPAWSH)
Similar to HEPAFSH, the HEPAWSH line item in Xactimate is designed for HEPA vacuuming of exposed framing with wall sheathing. This new code reflects a more precise scope of work, and consequently, a higher cost – currently priced at .97 per square foot. This represents a significant increase over the previous general code, WTRHEPAW, which was valued at .49 per square foot.
When flood cutting reveals exposed wall framing and sheathing, utilizing both HEPAWSH and the general HEPAW code is often necessary for complete remediation. Accurate application of HEPAWSH demonstrates a detailed understanding of the required work and justifies the increased pricing.
Always consult the latest Xactimate PDF price list to verify current rates and ensure proper implementation of this specialized line item for optimal claim approval.
General HEPA Vacuuming (HEPAW)
The HEPAW line item represents general HEPA vacuuming within a claim scope. While newer, more specific codes like HEPAWSH (walls with sheathing) and HEPAFSH (floors with sheathing) have been introduced, HEPAW remains crucial for comprehensive remediation. It’s often used in conjunction with these specialized codes, particularly after flood cuts expose extensive areas.
Previously, estimators relied solely on codes like WTRHEPAW, priced at .49 per square foot. However, the introduction of HEPAWSH at .97/sq ft highlights the importance of accurate code selection. Utilizing HEPAW alongside HEPAWSH ensures all exposed surfaces receive appropriate cleaning.
Refer to the current Xactimate PDF price list for the most up-to-date pricing and ensure proper documentation supports the use of this foundational line item.
Detailed HEPA Vacuuming (WTRHEPAVAS) ⎯ Price Comparison
WTRHEPAVAS, representing detailed HEPA vacuuming, presents an interesting price point when compared to newer line items. While codes like HEPAWSH have emerged at .97 per square foot, WTRHEPAVAS currently sits at a lower .53/sq ft. This difference is significant, prompting estimators to carefully evaluate the scope of work.
Is the work truly “detailed” enough to justify the higher cost of HEPAWSH, or does the general detailed vacuuming offered by WTRHEPAVAS suffice? Accurate documentation is key to supporting your pricing decision. Referencing the Xactimate PDF price list is crucial for verifying current rates.
Understanding these nuances allows for optimized estimating and a higher likelihood of claim approval, balancing thoroughness with cost-effectiveness.
Hazardous Material Remediation Codes
Remediation requires PPE, air scrubbers, and containment barriers. Consult your hazardous material price list for specific codes and documentation requirements for accurate billing.
Personal Protective Equipment (PPE) Codes
Selecting appropriate PPE is crucial for hazardous material remediation, and Xactimate offers specific line items to cover these essential costs. These codes encompass a range of protective gear necessary for worker safety during mold or other hazardous substance removal projects.
Typical PPE includes respirators – crucial for preventing inhalation of harmful particles – protective suits to shield skin from contamination, gloves to prevent direct contact, and eye protection like goggles or face shields.
Accurate coding of PPE ensures proper reimbursement for these vital safety measures. Remember to consult your current hazardous material price list within Xactimate to identify the specific codes applicable to each type of PPE used on the job. Detailed documentation supporting the necessity of each PPE item is also highly recommended for successful claim adjudication.
Air Scrubber Rental Codes
Air scrubbers are vital for maintaining air quality during hazardous material remediation, and Xactimate provides dedicated line item codes for their rental. These machines filter airborne contaminants, protecting both workers and occupants. Proper coding ensures accurate cost recovery for this essential equipment.
Xactimate’s air scrubber codes typically differentiate based on the unit’s capacity (measured in CFM – cubic feet per minute) and the rental duration (daily, weekly, or monthly). Selecting the correct code based on the project’s needs is crucial.
Remember to reference your hazardous material price list within Xactimate for current pricing. Documentation detailing the scrubber’s usage, including the duration and the area it served, strengthens your claim. Justify the rental period based on the scope of the remediation work performed.
Containment Barrier Installation Codes
Effective containment is paramount during hazardous material remediation, preventing cross-contamination and protecting unaffected areas. Xactimate offers specific line item codes for installing containment barriers, encompassing materials and labor. These barriers typically involve polyethylene sheeting, supported by frames or taped seams.
Codes differentiate based on the barrier’s construction – for example, full containment versus partial, or the type of framing used (wood, metal, or plastic). Accurate coding reflects the complexity and extent of the containment required for the specific hazard.
Consult your hazardous material price list for current pricing on materials like poly sheeting, tape, and framing components. Detailed documentation, including photos and measurements of the containment area, is essential for justifying the costs to adjusters. Proper containment is a key element of a successful remediation project.
Labor & Debris Removal
Roofer/laborer hourly rates are the primary Xactimate line items for debris removal. MSB claims sometimes offer additional compensation for this essential service.
Roofer/Laborer Hourly Rates for Debris Removal
When accounting for debris removal, Xactimate primarily relies on hourly rates assigned to roofers or laborers. Currently, the system doesn’t offer a dedicated, specific line item solely for debris hauling. Therefore, accurately tracking the time spent on this task is crucial for proper billing. Adjusters are more likely to approve additional costs for debris removal on claims designated as MSB (Mortgage Servicer Bulletin) claims, recognizing the increased scope of work.
Documenting the hours worked diligently is paramount. Be prepared to justify the time spent, detailing the volume and type of debris removed. While a standard rate applies, the overall cost can quickly escalate depending on the project’s size and complexity. Remember, being a successful estimator involves securing approval for legitimate expenses, and thorough documentation supports your claims.
Debris Removal Considerations for MSB Claims
Mortgage Servicer Bulletin (MSB) claims often present opportunities for additional debris removal charges, acknowledging the heightened level of work involved. Unlike standard claims, adjusters are demonstrably more receptive to approving costs beyond basic line items when an MSB designation is present. This is because MSB claims typically indicate a more substantial loss and a greater need for thorough remediation.
However, securing approval still requires meticulous documentation. Detailed records of labor hours, the volume of debris, and the disposal method are essential. While Xactimate lacks a specific debris removal line item, justifying the time spent by roofers or laborers is key. Remember, a proactive approach, coupled with clear and concise documentation, significantly increases the likelihood of successful reimbursement for these necessary expenses.
Pricing & Documentation
Navigate the hazardous material price list carefully. Documentation is crucial for mold jobs; build a strong case, referencing HMR, to justify your line item pricing.
Hazardous Material Price List Navigation
Successfully navigating the Xactimate hazardous material price list is fundamental for accurate remediation estimates. Begin by identifying all necessary components: Personal Protective Equipment (PPE) – encompassing respirators, gloves, and suits – is paramount for worker safety and claim justification. Next, factor in Air Scrubber rental costs, essential for maintaining negative air pressure and preventing contaminant spread.
Don’t overlook Containment Barrier installation, crucial for isolating the affected area. Remember to include appropriate HEPA vacuuming line items, potentially utilizing the newer codes like HEPAFSH and HEPAWSH for exposed framing. The price list itself requires careful scrutiny, as pricing varies. Understanding these elements and their associated costs ensures a comprehensive and defensible estimate, increasing the likelihood of approval.
The Role of Documentation in Justifying Line Item Pricing (HMR)
Robust documentation is critical when utilizing Hazardous Material Remediation (HMR) line items in Xactimate. Simply including the codes isn’t enough; you must build a compelling case for the pricing. Detailed photos showcasing the extent of contamination, coupled with clear descriptions of the remediation process, are essential.
Specifically for mold claims, thorough documentation strengthens your position. Justify each line item – PPE, air scrubber rental, containment – with evidence supporting its necessity. Remember, Xactimate is a tool, and user discretion in pricing is acknowledged, as highlighted in the Xactimate White Pages. Presenting a well-documented, logical estimate significantly increases approval chances, demonstrating the value and necessity of each applied cost.
Advanced Xactimate Usage
Xactimate empowers user discretion in pricing, as detailed in the White Pages; customizing line item costs by zip code further refines estimate accuracy and profitability.
Customizing Line Item Pricing by Zip Code
Adjusting Xactimate line item pricing based on geographical location is a crucial advanced technique. Labor costs and material expenses fluctuate significantly across different zip codes, impacting overall project budgets. Xactimate allows for this customization, ensuring estimates reflect local market conditions and remain competitive.
A user requested unit price information pushed out for specific zip codes, highlighting the demand for localized pricing. This feature enables estimators to account for regional variations in costs, improving estimate accuracy and increasing the likelihood of approval from adjusters. Failing to adjust for zip code differences can lead to underbidding or inflated estimates, potentially jeopardizing profitability and client satisfaction.
Mastering this aspect of Xactimate requires a thorough understanding of local market rates and diligent research. Regularly updating pricing data based on zip code is essential for maintaining accurate and reliable estimates.
Xactimate as a Tool: User Discretion in Pricing
Xactimate is a powerful estimating software, but it’s fundamentally a tool – its output relies heavily on the user’s judgment and expertise. The software provides a framework and a database of line items, but ultimately, the estimator decides if the suggested pricing is appropriate for a specific project.
The “White Pages” within Xactimate directly address this point, emphasizing that final pricing decisions rest with the user. A skilled estimator understands local market conditions, material costs, and labor rates, and can adjust line item prices accordingly. Being a “good estimator” isn’t just about writing a detailed scope of work; it’s about securing approval for that scope.
Therefore, Xactimate empowers users, but demands informed decision-making and a proactive approach to pricing, ensuring both accuracy and profitability.
Understanding the Xactimate White Pages
The Xactimate White Pages serve as a crucial resource for navigating the complexities of pricing within the software. It delves into the nuances of user discretion, acknowledging that Xactimate provides a foundation, but doesn’t dictate final costs;
This section clarifies that estimators must leverage their knowledge of local market conditions, material variations, and labor rates to adjust line item pricing effectively. It reinforces the idea that a successful estimate isn’t solely about the quality of the written scope, but also about achieving adjuster approval.
The White Pages offer guidance on responsible pricing practices, empowering users to confidently justify their estimates and navigate potential negotiations. It’s a vital component for maximizing profitability and ensuring fair compensation for restoration work.